Selecting a meeting room is more than just about physically fitting everyone in; it’s about ensuring the environment contributes to your team collaborating well and feeling happy.

The Golden Rule: Space Per Head

For regular meetings, plan for 25 square feet per person. For more movement-intensive workshops, you may need up to about 35 sq ft per person over the whole area that your group will be working in together. A too-small room inhibits creativity, whereas an overly large space can also distance smaller groups from each other.

Small Teams (2-6 People)

Brainstorming and decision making are more suited to a styled intimate space. Choose rooms with round or square tables that are conducive to equal participation. Visibility, make sure the presentation screens are large enough and high on the wall so that no one has to crank their neck.

Medium Groups (7-15 People)

Boardroom-style seating in rectangular rooms keeps an air of participation, with adequate sightlines. U-Shaped Arrangements: When interaction is very important during training sessions, going with the U-shaped arrangement would be a good idea. Have enough outlets for laptops and gadgets. For Meeting Room Hire Birmingham, visit Nettl.

Large Gatherings (16+ People)

Presentations (theatre-style or classroom layouts are ideal) However, in cases when a collaborative atmosphere is necessary breakout spaces or simply moveable furniture is needed. Here, acoustic considerations are paramount — hard surfaces can produce unwanted echoes.

Beyond Numbers: Consider Your Purpose

Obviously a creative workshop requires different space than a formal board meeting, or an invite-only gala charity dinner for 300 guests. The client presentations need to be really good looking, while internal strategy sessions are all about functionality over looks. Meeting Room Hire Birmingham can help.

Practical Checks

Test the room’s technology beforehand. If the aircon doesn’t work make sure it’s fixed – heat is the top killer of productivity. Try to check natural lighting conditions and have some backup sources of light.